Pawnshop catalogue

Register of pawnbrokers’ operating licences

Personal data is processed for the purpose of processing pawnbrokers’ operating licences and supervising pawnbroking activities, including annual financial statement supervision. The register of operating licences is also used by the Regional State Administrative Agencies in communications on pawnbrokers and to develop activities.

The processing of your personal data is based on Article 6 (1)(c) of the EU General Data Protection Regulation (EU 2016/679), i.e. processing required compliance with the Regional State Administrative Agency’s statutory obligation.

Laki panttilainauslaitoksista (1353/1992, panttilainauslaitoslaki). 

Under section 4 of the Pawnbrokers Act, an operating licence for pawnbroking activities must be obtained from the Regional State Administrative Agency. The operating licence can also be granted to a new pawnbroker business before it has been registered.

Under section 2 of the Pawnbrokers Act, only pawnbrokers may engage in pawnbroking activities. Under section 1 of the Pawnbrokers Act, a pawnbroker business is a limited liability company established to engage in pawnbroking activities, which has been granted an operating licence for the activities. Under section 3 of the Pawnbrokers Act, the Regional State Administrative Agency for Southern Finland is responsible for supervising compliance with the Act (Regional State Administrative Agency).

Owners, members of the board, deputy members of the board, the managing director and the deputy managing director of the pawnbroker business, persons responsible for the company’s administration, auditors and other contact persons. Addresses, names, auxiliary company names, business ID and other contact details of the pawnbroker business. 

Only the pawnbrokers granted an operating licence are treated as categories of data subjects.

A company's own notification
Authorities

Under section 13, subsection 2 of the Act on the Openness of Government Activities (621/1999), when access is requested to a secret document, to a personal data filing system controlled by an authority or to any other document, access to which can only be granted subject to certain conditions, the person requesting access shall, unless specifically otherwise provided, declare the use to which the information is to be put, as well as give the other details necessary for determining whether the conditions have been met and, where necessary, explain what arrangements have been made for the protection of the data.

The controller may request feedback from operating licence holders in order to develop the activities. Data protection and publicity legislation applies to the implementation of the survey, analysis and publication of the responses and the processing of personal data.

Data is not disclosed on a regular basis.

Personal data are not transferred outside the EU or the EEA.

Personal data will be retained as long as the pawnbroker business is kept in the register of operating licences. Personal data will be removed from the register when the pawnbroker business submits a notification that it has terminated its operations.

Processed data in the register has been protected from inappropriate viewing, modification and destruction. The protection is based on user authorisation management, the technical protection of databases and servers, the physical protection of facilities, access control, the protection of data communication and the backup of data. The right to access and process data is granted based on tasks. Access to the systems is based on personal usernames. We use administrative controls to monitor the appropriateness of our activities.

The processing of your personal data also does not involve automatic decision-making or profiling.

The tasks of the Regional State Administrative Agencies referred to in this notification have been centralised nationally to one Regional State Administrative Agency, which is responsible for the processing of your personal data as the controller. 

The controller in accordance with this notification is the Regional State Administrative Agency for Southern Finland.

Contact information

Those who are granted the right to process personal data on the basis of their duties.

Regional State Administrative Agency for Southern Finland

Contact information

Right to be informed of the processing of personal data 

You have the right to know what we use your information for and how. 

The aim of this notification is to give you an overall idea of the processing of personal data that is the subject of this notification at the Regional State Administrative Agency. If you feel that this notification does not give you the overall idea we are aiming to provide, we have failed in our goal. In this case and whenever you have questions about the processing of personal data by Regional State Administrative Agencies, you can contact the Data Protection Officer for the Regional State Administrative Agencies (see contact details below).

Right to access to your personal data 

You can request and receive a copy to your personal data that we have in our register by sending a signed information request form by letter or email to the Regional State Administrative Agency's registry. We will implement your request unless we have a legitimate reason to refuse realising your rights.

You have the right to receive information about whether we process your personal data in our activities. If we do not process your personal data, you have the right to be informed about this as well.

Form: Request to access personal data (in Finnish)

Send a written request to the Regional State Administrative Agency’s registry.

Right to request that inaccuracies be corrected and missing information be added 

If you notice any omissions or inaccuracies in your personal data, you have the right to request that we update these. In such a case, we ask that you indicate which information is incorrect and how the information should be changed or which information should be supplemented and how. 

Form: Request for the correction of inaccurate personal data and to restrict the use of personal data (in Finnish)

Send a written request to the Regional State Administrative Agency’s registry.

Restricting the use of your information 

If you believe that the information we are processing that concerns you is incorrect, that it is being processed unlawfully, or you oppose the processing of your information, you may ask us to restrict the processing of your information.  

Form: Request for the correction of inaccurate personal data and to restrict the use of personal data (in Finnish)

In that case, we can only process your data 

• with your consent 
• if we need the data for the purpose of establishing, submitting or defending a legal claim 
• in the public interest 
• to protect the rights of another person. 

If we limit the processing of your data on the basis of your request, we are obligated, as far as possible, to notify all those to whom the data was previously disclosed. 

Send a written data restriction request to the Regional State Administrative Agency’s registry. 

Right to object to the processing of personal data 

You have the right to object to us processing your personal data. You can do so at any time giving reasons related to your specific personal situation.

In that case, we will no longer be allowed to process your personal data unless there is a significant and substantiated reason that supersedes your interests, rights and freedoms, or if the processing of the data is necessary to establish, present or defend a legal claim. 

Send your written and justified request to the Regional State Administrative Agency's registry. 

If you believe that your personal data has been processed in a manner that is violated to the law, you can file a complaint or complain to the Office of the Data Protection Ombudsman about the processing of your data. However, we recommend that you first contact the Regional State Administrative Agencies' Data Protection Officer (see contact details below).

Contact information for the Data Protection Officer and further information on data protection
Office of the Data Protection Ombudsman