Shareholders’ meetings and meetings of right-of-occupancy corporations and cooperatives

The Regional State Administrative Agency may authorise an applicant to convene a general meeting of a housing company, a general meeting of a limited liability company, a meeting of a right-of-occupancy corporation or a meeting of a cooperative at the expense of the corporation in question.

We may authorise the convening of a meeting where a meeting should have been convened on the basis of the law, articles of association, statutes or a decision of a meeting.

You can find information on how to convene a general meeting of an association on our website.

Ordinary general meeting or meeting

Housing company 

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • board member 
  • building manager 
  • auditor 
  • operations inspector 
  • shareholder.

Limited company

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • member of the board of directors or the supervisory board 
  • chief executive officer 
  • auditor
  • shareholder.

Right-of-occupancy corporation

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • board member 
  • building manager 
  • auditor
  • operations inspector 
  • association member.

Cooperative

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • member of the board of directors or the supervisory board
  • chief executive officer
  • auditor
  • operations inspector 
  • cooperative member.

You can apply for the right to convene an ordinary general meeting or a meeting when the meeting has not been convened at a time specified by law, articles of association or statutes.

The ordinary general meeting of a housing company must be held within six months of the end of the financial year, and no other time limit may be specified in the articles of association. Any previous statutes in the articles of association that may state differently are no longer valid.

Send a freeform written application to the Regional State Administrative Agency for the region where the company has a registered office. A link to the contact information of Regional State Administrative Agency registries is provided at the bottom of this page.

You must send the application in writing but it may be free in form. Include the following information and supporting documents:

  • name of the housing company, limited liability company, right-of-occupancy corporation or cooperative for which the right to convene a general meeting or meeting is being sought
  • company name in its official form and preferably the company’s business ID (you can find the business ID in the Business Information System or the Trade Register)
  • ordinary general meeting or meeting for which the right to convene is being sought 
  • evidence on the applicant’s right to submit the application (e.g. share register, shareholder register or register of members)
  • name and address of the chair of the board, if the details in the Trade Register are outdated
  • contact information of the applicant (or applicant’s contact person) (mailing address for delivering the decision)
  • power of attorney from any joint owners (if the joint owners are not applicants in this matter)
  • power of attorney and the contact details of the representative, if any

First, we investigate the grounds for the application. If the requirements specified by law are not satisfied, we will dismiss the application.  

If the matter as explained in the application is unclear, we will send a request for further information to the applicant, asking for additional clarification. 

Once we have received a satisfactory explanation that the requirements specified by law are satisfied, we will consult the board of the corporation concerning the application. 

Having received a written rejoinder from the board, we may consult the applicant concerning the rejoinder. 

We will issue a decision once we have received the necessary rejoinders and clarifications. 

A fee will be charged from the applicant for the processing of the application; in 2021, the fee is EUR 250. 

If the applicant withdraws the application, we will charge a portion of the fee equivalent to the work done in processing the application up until that time. 

The applicant will be invoiced for the fee once we have issued a decision in the matter.  

If a general meeting or meeting has been convened and held, and the applicant does not withdraw the application, we will reject the application. 

If the applicant withdraws the application, we will charge a portion of the fee equivalent to the work done in processing the application up until that time. 

Decisions made by the Regional State Administrative Agency may be appealed to the Administrative Court. Either the applicant or the board of the corporation may appeal the decision.  

The decision includes directions for appeal. 

Under the Limited Liability Housing Companies Act, the Limited Liability Companies Act and the Co-operatives Act, a decision may be enforced regardless of appeal. 

The Act on Right-of-Occupancy Associations contains no provision allowing enforcement regardless of appeal.

Extraordinary general meeting or extraordinary meeting

Housing company 

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • board member 
  • building manager 
  • auditor 
  • operations inspector 
  • shareholder.

Limited company

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • member of the board of directors or the supervisory board 
  • chief executive officer 
  • auditor
  • shareholder.

Right-of-occupancy corporation

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • board member 
  • building manager 
  • auditor
  • operations inspector 
  • association member.

Cooperative

The right of a Regional State Administrative Agency to convene an ordinary general meeting may be applied by:

  • member of the board of directors or the supervisory board
  • chief executive officer
  • auditor
  • operations inspector 
  • cooperative member.

You can apply for the right to convene an extraordinary general meeting or a meeting when an extraordinary general meeting or meeting has been demanded from the Board of Directors and notices of meetings have not been sent within two weeks of receipt of the demand.

You may also apply for the right to convene an extraordinary general meeting or a meeting when the general meeting or a meeting has decided to convene an extraordinary general meeting or a meeting but no such meeting has been convened.

Housing company

An extraordinary general meeting must be held if it is demanded either by: 

  • the auditor, 
  • the operations inspector or 
  • shareholders with a total of one tenth of all shares, or a smaller proportion as provided in the Articles of Association.

The demand must be in writing, and it must be made for the purpose of dealing with a specific matter.

Limited company

The extraordinary general meeting must be held if it is demanded for the purpose of dealing with a specific matter either by: 

  • the auditor or 
  • shareholders with a total of one tenth of all shares, or a smaller proportion as provided in the Articles of Association.

The demand must be in writing, and

Right-of-occupancy corporation

An extraordinary meeting must be held if it is demanded either by:

  • the auditor, 
  • the operations inspector or 
  • no less than one tenth of the association members, or a smaller proportion as provided in the statutes. 

The demand must be made in writing to the board of the association, and it must be made for the purpose of dealing with a specific matter.

Cooperative

According to the Co-operatives Act, an extraordinary meeting of the cooperative must be held if it is demanded either by:

  • the auditor, 
  • the operations inspector or 
  • members who represent no less than one tenth of the total number of votes, or a smaller proportion as provided in the statutes.

The demand must be made for the purpose of dealing with a specific matter.

Send a freeform written application to the Regional State Administrative Agency for the region where the company has a registered office. A link to the contact information of Regional State Administrative Agency registries is provided at the bottom of this page.

You must send the application in writing but it may be free in form. Include the following information and supporting documents:

  • name of the housing company, limited liability company, right-of-occupancy corporation or cooperative for which the right to convene a general meeting or meeting is being sought
  • company name in its official form and preferably the company’s business ID (you can find the business ID in the Business Information System or the Trade Register) 
  • matter(s) for the purpose of which the right to convene an extraordinary general meeting or a meeting is being sought 
  • copy of the demand sent to the board
  • evidence on the applicant’s right to file the application and that those who have signed the demand sent to the board represent the statutory proportion of shareholders or members (share register, shareholder register or register of members)
  • name and address of the chair of the board, if the details in the Trade Register are outdated
  • contact information of the applicant (or applicant’s contact person) (mailing address for delivering the decision)
  • power of attorney from any joint owners (if the joint owners are not applicants in this matter)
  • power of attorney and the contact details of the representative, if any

First, we investigate the grounds for the application. If the requirements specified by law are not satisfied, we will dismiss the application.  

If the matter as explained in the application is unclear, we will send a request for further information to the applicant, asking for additional clarification. 

Once we have received a satisfactory explanation that the requirements specified by law are satisfied, we will consult the board of the corporation concerning the application. 

Having received a written rejoinder from the board, we may consult the applicant concerning the rejoinder. 

We will issue a decision once we have received the necessary rejoinders and clarifications. 

A fee will be charged from the applicant for the processing of the application; in 2021, the fee is EUR 250. 

If the applicant withdraws the application, we will charge a portion of the fee equivalent to the work done in processing the application up until that time. 

The applicant will be invoiced for the fee once we have issued a decision in the matter.  

If a general meeting or meeting has been convened and held, and the applicant does not withdraw the application, we will reject the application. 

If the applicant withdraws the application, we will charge a portion of the fee equivalent to the work done in processing the application up until that time. 

Decisions made by the Regional State Administrative Agency may be appealed to the Administrative Court. Either the applicant or the board of the corporation may appeal the decision.  

The decision includes directions for appeal. 

Under the Limited Liability Housing Companies Act, the Limited Liability Companies Act and the Co-operatives Act, a decision may be enforced regardless of appeal. 

The Act on Right-of-Occupancy Associations contains no provision allowing enforcement regardless of appeal.

Frequently asked questions

You may submit your application without the supporting documents. You must note in the application that you will submit the supporting documents once you have received them.

We usually send the applicant a request for further information to ask for any missing supporting documents. If you mention in the application that you will submit the documents later, we will generally wait for a while before sending a request for further information.

Contact information for registries

Links to legal texts

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