The activities of the Regional State Administrative Agencies will end at the end the year 2025. Most of our tasks will be transferred to the new Finnish Supervisory Agency, which will launch its operations on 1 January 2026. Tasks related to animal health and welfare and to food will be transferred to the Finnish Food Authority. Competition and consumer administration tasks will be transferred to the Finnish Competition and Consumer Authority.
Read more: Reform of regional state administration
Social welfare’s assisted living units can store a limited stock of medicinal products intended for shared use.
A permit for keeping a limited stock of medicinal products may be granted to an assisted living unit maintained by social welfare services under the conditions laid down in the Medicines Act. The permit may be granted to an operating unit that keeps a limited stock of medicinal products intended for shared use for clients' unforeseen and sudden medication needs and for situations in which a client’s known illness or condition worsens and requires medication quickly.
However, the pharmacotherapy of the residents of the units is mainly carried out using personally prescribed medicine picked up from the outpatient pharmacy, as has been the case until now.
A private service provider must apply for the permit, and a public operating unit must submit a notification to the Regional State Administrative Agency or Valvira before setting up a limited stock of medicinal products.
The Medicines Act regulates limited stocks of medicinal products. The same conditions for limited stocks of medicinal products apply to both public and private service providers.
Information on the limited stock of medicinal products of both public and private service providers is stored in the joint register of Valvira and Regional State Administrative Agencies. The controller is Valvira.
The permit we grant to a private service provider to maintain limited stock of medicinal products costs EUR 1165 if we do not carry out a separate inspection of the stock of medicinal products. The permit costs EUR 1,750 if we inspect the stock of medicinal products before granting the permit.
Change decision based on a notification concerning essential changes to the licence decision on a limited stock of medicinal products (section 68, subsection 5) EUR 585
Fee charged for processing a notification concerning essential changes to the limited stock of medicinal products, if a licence change decision is not required (section 68, subsection 5) EUR 200
Fee charged for processing a notification concerning the discontinuing of the maintenance of a limited stock of medicinal products (section 68, subsection 5) EUR 100
Fee charged for processing a notification submitted by a wellbeing services county for a limited stock of medicinal products located in a social welfare-operated assisted living unit (section 68, subsection 4) EUR 950
Decision concerning the supervision of a limited stock of medicinal products, including inspection (section 71) EUR 1,450
Decision concerning the supervision of a limited stock of medicinal products (section 71) EUR 780
Our fees are laid down in the Government Decree on Fees for Regional State Administrative Agencies. If you disagree with the Regional State Administrative Agency’s invoice, you can contest it within six months.
If you are a private service provider and want to establish a limited stock of medicinal products in your operating unit, you need a permit. You cannot set up a limited stock of medicinal products until you have been granted the permit for it.
If you are a public service provider and want to establish a limited stock of medicinal products in your operating unit, submit a notification of registering the stock before establishing it.
Submit your permit application to the Regional State Administrative Agency in the area where your operating unit is located. Operating units located in Åland should submit a permit application to the Regional State Administrative Agency for Southwestern Finland. If you have operating units located in more than one area of operation of Regional State Administrative Agency, apply for a permit from Valvira.
Municipalities are obliged to notify the Regional State Administrative Agency in the area where the municipality is located of a limited stock of medicinal products. However, the operating units of municipalities located in Åland submit a notification to the Regional State Administrative Agency for Southwestern Finland. Municipalities must ensure that their operating units meet the requirements for establishing a stock of medicinal products laid down in law.
You can submit an application for a permit and a notification of a limited stock of medicinal products using a secure form. You can use the same form to apply for a permit and to notify of significant changes.
If the application or notification cannot be submitted using the secure form, you can also download or print the form and send it to the registry of the Regional State Administrative Agency either as an e-mail attachment or by post.
The establishment and maintenance of limited stock of medicinal products shall be subject to the following conditions:
When you apply for a permit or submit a notification for a limited stock of medicinal products, you must attach the section on limited stock of medicinal products described in the pharmacotherapy policy of the operating unit.
Private service providers and wellbeing service counties must notify of any significant changes related to the maintenance of the limited stock of medicinal products and the dismantling of the stock of medicinal products. The notification shall be made to the authority that has processed the application for authorisation or notification of the limited stock of medicinal products of the operating unit concerned.
Significant changes to the limited stock of medicinal products include, for example:
A notification of the termination of a limited stock of medicinal products can also be submitted in free-form to the Regional State Administration Agency, which granted the permit. The notification must include the name of the service provider, the name of the operating unit, the name and contact details of the responsible person, the address of the operating unit and the date on which the maintenance of the restricted medicinal stock will come to an end.
In the permit application or notification, you are asked to provide information on the following things:
If you do not know your operating unit's OID code, you can check it in the THL register of public and private social welfare and health care organisations. https://koodistopalvelu.kanta.fi/codeserver/pages/classification-view-page.xhtml?classificationKey=421&versionKey=501
