Lost property office register

Personal data refers to any information that can be directly or indirectly linked to a natural person.

On this page, we will outline the instructions we follow, our methods for processing and storing your data, and what rights you have. These guidelines will never limit the rights granted to you by the General Data Protection Regulation or any other legally valid decision.

In accordance with section 25 of the Lost Property Act (778/1988), the Regional State Administrative Agency supervises lost property offices and grants permission to keep a lost property office in accordance with section 21a of the Lost Property Act. 

Personal data is processed for the handling of the above-mentioned permit and supervision matters. The provision of personal data for the processing of permit and supervisory matters is a statutory requirement. If no personal data is provided, the notification concerning the establishment of the lost property office cannot be processed.

The processing of your personal data is based on Article 6 (1)(c) of the EU General Data Protection Regulation (EU 2016/679), i.e. processing required compliance with the Regional State Administrative Agency’s statutory obligation.

In accordance with Article 9, section 2(g) of the EU General Data Protection Regulation (EU 2016/679) we process special categories of personal data for reasons of substantial public interest, on the basis of Union or Member State law.

This is also provided for in section 6, subsection 1, paragraph 2 of the Data Protection Act (1050/2018).

Lost Property Act (778/1988) (in Finnish) 
Lost Property Decree (1988/1079) (in Finnish) 
Administrative Procedure Act (434/2004)
Administrative Judicial Procedure Act

A person's name, contact information, personal identity code, date of birth. Information on whether the person is under guardianship, whether the person is bankrupt, in the business reorganisation register, in the debt restructuring register or the register of business prohibitions. Data from the person's criminal and fine registers.

Person themself, Legal Register Centre, Population Information System, Finnish Patent and Registration Office.

Data provided to authorities: Legal Register Centre, Population Information System, the police, higher courts if necessary, such as the Administrative Court and the Supreme Administrative Court.

Personal data are not transferred outside the EU or the EEA.

Personal data is stored at least as long as the lost property office is entered in the Regional State Administrative Agency's register of lost property offices.

Manual material shall be stored on locked premises with restricted access.

Data processed with information technology will be protected through user group and access rights management, technical protection of servers, physical protection of premises, access control, data communications protection and backup copying of data.

The processing of your personal data also does not involve automatic decision-making or profiling.

The tasks of the Regional State Administrative Agencies referred to in this notification have been centralised nationally to the Regional State Administrative Agency for Western and inland Finland, which is responsible for the processing of your personal data as the controller. 

Contact information

Regional State Administrative Agency for Southern Finland and Regional State Administrative Agency for Western and inland Finland

Contact information

Right to be informed of the processing of personal data 

You have the right to know what we use your information for and how. 

The aim of this notification is to give you an overall idea of the processing of personal data that is the subject of this notification at the Regional State Administrative Agency. If you feel that this notification does not give you the overall idea we are aiming to provide, we have failed in our goal. In this case and whenever you have questions about the processing of personal data by Regional State Administrative Agencies, you can contact the Data Protection Officer for the Regional State Administrative Agencies (see contact details below).

Right to access to your personal data 

You can request and receive a copy to your personal data that we have in our register by sending a signed information request form by letter or email to the Regional State Administrative Agency's registry. We will implement your request unless we have a legitimate reason to refuse realising your rights.

You have the right to receive information about whether we process your personal data in our activities. If we do not process your personal data, you have the right to be informed about this as well.

Form: Request to access personal data (in Finnish)

Send a written request to the Regional State Administrative Agency’s registry.

Right to request that inaccuracies be corrected and missing information be added 

If you notice any omissions or inaccuracies in your personal data, you have the right to request that we update these. In such a case, we ask that you indicate which information is incorrect and how the information should be changed or which information should be supplemented and how. 

Form: Request for the correction of inaccurate personal data and to restrict the use of personal data (in Finnish)

Send a written request to the Regional State Administrative Agency’s registry.

Restricting the use of your information 

If you believe that the information we are processing that concerns you is incorrect, that it is being processed unlawfully, or you oppose the processing of your information, you may ask us to restrict the processing of your information.  

Form: Request for the correction of inaccurate personal data and to restrict the use of personal data (in Finnish)

In that case, we can only process your data 

  • with your consent 
  • if we need the data for the purpose of establishing, submitting or defending a legal claim 
  • in the public interest 
  • to protect the rights of another person. 

If we limit the processing of your data on the basis of your request, we are obligated, as far as possible, to notify all those to whom the data was previously disclosed. 

Send a written data restriction request to the Regional State Administrative Agency’s registry. 

Right to object to the processing of personal data 

You have the right to object to us processing your personal data. You can do so at any time giving reasons related to your specific personal situation.

In that case, we will no longer be allowed to process your personal data unless there is a significant and substantiated reason that supersedes your interests, rights and freedoms, or if the processing of the data is necessary to establish, present or defend a legal claim. 

Send your written and justified request to the Regional State Administrative Agency's registry. 

If you believe that your personal data has been processed in a manner that is violated to the law, you can file a complaint or complain to the Office of the Data Protection Ombudsman about the processing of your data. However, we recommend that you first contact the Regional State Administrative Agencies' Data Protection Officer (see contact details below).

Contact information for the Data Protection Officer and further information on data protection
Office of the Data Protection Ombudsman

Contact information

Data Protection Officer
tel. +358 295 018 015
[email protected]

You can contact the Regional State Administrative Agencies' Data Protection Officer if you need more information on the processing of personal data by Regional State Administrative Agencies. Contact the Regional State Administrative Agency's registry office, if you have any questions concerning the exercising of your rights in matters related to the processing of your personal data. The contact details for the registry office can be found below. If your matter concerns the processing of your personal data by an organisation other than the Regional State Administrative Agency, you must first contact the relevant organisation or its data protection officer.

Queries relating to exercising your rights as a data subject should be addressed to the registry of the Regional State Administrative Agency for Southern Finland:

Contact information