Self-employed health care professionals

Self-employed health care professionals who wish to provide health care or nursing services in the private sector must first notify the competent Regional State Administrative Agency. You must submit your notice before you begin to provide services.

If your business is a limited company or a limited partnership, if you work through a cooperative or a foundation, or if you employ other health care professionals, you cannot register as a sole trader. Instead, you must apply for a private health care licence. 

Registration notices

Self-employed health care service providers need a sole trader’s business ID. You can request a business ID and check your details through the Finnish Business Information System.
 
Your notice must also include

  • your contact information,
  • information about the local authorities and locations where you intend to provide services,
  • the date on which you intend to begin providing services,
  • a description of the services that you intend to provide, and
  • how you intend to keep records of your patients
  • attachments:
    • doctors or dentist: a report on practical work experience
    • physiotherapist, psychologists, and family doctors who work in occupational health care: a certificate for specialization in occupational health

You can register your business, report changes in your information and notify the authorities if you discontinue your business through the National Supervisory Authority for Welfare and Health’s online customer service portal. You need online banking details or a mobile certificate to sign in. The online customer service portal automatically forwards your submissions to the correct Regional State Administrative Agency. 
 
You can use the online customer service portal to 

  • view and edit your information, 
  • notify the authorities that you are starting a business, 
  • report changes in your business, 
  • notify the authorities if you decide to discontinue your business,
  • track the progress of your submissions, and
  • view the authorities’ decisions and register entries.

Please always use the online customer service portal if you can. Alternatively, you can print out the relevant forms and send them to the registry of the competent Regional State Administrative Agency. Be careful with paper forms, as forms that are filled in incorrectly or that do not include all the required information take longer to process. Please also read our instructions for setting yourself up as a self-employed health care provider. The competent Regional State Administrative Agency is the one in whose jurisdiction you primarily intend to operate.

We aim to process all notices within two months of receipt. However, we get a large number of notices, and there may be delays. Filing your notice online speeds up the process. The processing time also depends on how carefully you fill in the notice form and whether you include all the necessary supporting documents. 

The processing fee is EUR 240. The corresponding decision fee for notices submitted on paper is EUR 288. The processing fee charged by Regional State Administrative Agencies includes entering your details into the national register of private social welfare and health care providers. Once your registration is complete, you get a bill from the Finnish Government’s Shared Services Centre for Finance and HR. 

A fee of EUR 80 is charged for new registrations and appeals. The corresponding decision fee notices submitted on paper is EUR 96. You can notify us of several changes at the same time for the same price. 

There is no charge for reporting changes to self-employed persons’ basic information or the geographic scope of service provision. Closing down a location or discontinuing a business altogether can also be reported free of charge. 

The same fee applies regardless of whether or not a registration request is successful. If you disagree with the Regional State Administrative Agency’s bill, you have six months from the date of the bill to contest it. 

The National Supervisory Authority for Welfare and Health’s licensing fees are different from those of Regional State Administrative Agencies. The National Supervisory Authority for Welfare and Health’s fees are based on the Ministry of Social Affairs and Health’s decree on charges payable for services of the National Supervisory Authority for Welfare and Health.

Fees and charges

Registration of private social welfare and health care providers (Valvira)

Once your notice has been processed, the competent Regional State Administrative Agency enters your details into Finland’s national register of private social welfare and health care providers. More information about the register and the associated privacy policy is available from Regional State Administrative Agencies.

You need to let the competent Regional State Administrative Agency know of any material changes in your business. Examples include closing a location or opening a new one, expanding into a new local authority or a new discipline and changes in the way you keep patient records. If you decide to discontinue your business, you have 30 days from the day on which you stop trading to report it.

Online services

Contact information of Regional State Administrative Agency registries

Contact information for registries

Links to legal texts